Use Performance Metrics to Overcome Virtual Meeting Fatigue

You may have noticed that meetings — both virtual and in-person — can make your team tired, cranky, and uninspired with their work. As Zoom meeting fatigue sets in, we imagine a time when we’ll stop describing meetings as “a time suck.” Where we meet just often enough to connect on key initiatives, no one dominates the conversation, and everyone is engaged in critical thinking about ideas and collective goals.

This perfect balance is absolutely possible. We’ve reached a level in our working lives where we can rely less on meetings for critical operations status and more on performance metrics for the answers, assisted by the Meetings tool in Ninety.

What Is Virtual Meeting Fatigue?

• While 65% of surveyed people say meetings keep them from completing their work, 73% admit they use meeting time to do other work, suggesting people are probably attending too many unnecessary meetings that derail their weekly tasks.
• While meeting attendees’ perceptions aren’t always accurate indicators of the work that’s being done, the unbiased and accurate nature of metrics can help us better understand how teams are working and how projects are progressing.
• While 90% of people report daydreaming in meetings, performance metrics give us an objective look at productivity, telling us nearly everything we need to know about progress, quality, and output.

Overcoming Virtual Meeting Fatigue with Performance Metrics 

Ninety helps us overcome virtual meeting fatigue by enabling better meetings for greater efficiency and attendee satisfaction. With customized, concise agendas available in advance, leaders can be disciplined about meeting times and also create documentation for people to collaborate on later. Plus, running better meetings means we’ll need to attend fewer of them.

From a simple, all-in-one, cloud-based platform, it’s easy for teams to transform meeting data and performance metrics into actionable insights, so we know what’s working, what’s not, and where to focus. Ninety helps streamline internal communication, delivering critical data exactly where and when it needs to be. We can quickly identify who needs assistance in what areas and offer support using performance metrics. This helps build trust with our teams, who want to know they have autonomy on the job and a helping hand when needed.

Ninety’s expanding collection of tools helps integrate data, opportunities, issues, processes, and people to achieve goals and accelerate the company vision. An added benefit is the ability to make time for better well-being. Analyzing performance metrics can help flag signs that someone is unwell, working too many hours, or struggling to maintain productivity levels. Leaders can readily determine when a personal check-in is needed.

Lead 8 Types of Meaningful Meetings

With the help of Ninety, leaders can prepare for, customize, run, and document meetings to improve efficiency, elevate team involvement, provide automated performance metrics, and accomplish more. 

1. Weekly Team Meeting – The leadership and departmental teams meet weekly to stay on top of key priorities, evaluate performance, check in for updates, and discuss key issues as they arise.
2. Weekly 1-on-1 Meeting – Weekly 1-on-1 Meetings between team leaders and their team members provide opportunities for coaching, working through any issues or impediments, and offering assistance to help get smart stuff done.
3. Quarterly Planning Meetings – Four times a year, teams meet to discuss how they did last quarter and prepare for the next. Quarterly Planning Meetings allow teams to identify the 90-day goals — we call them “Rocks” — that ladder up to 1- and 3-year goals.
4. Annual Planning Meeting – Once a year, the Senior Leadership Team meets to discuss performance over the last year, plan for the next, review each member’s organizational check-up before the meeting, and take a temperature reading of team health.
5. State of the Company Meeting – These meetings are an opportunity to share with your team members where you are as a company. Ideally, they should take place after department Quarterlies and Annuals have been held.
6. Quarterly 1-on-1 Meetings – Quarterly recurring feedback meetings involving a leader/coach and one of their team members. These conversations use a proven format to make sure both parties are on the same page regarding performance; roles, accountabilities, and responsibilities; and career progression and goals.
7. Whole Company Offsite – An event for all team members held at least once a year, which provides a time for everyone to come together at a location that’s appropriate for who we are and provides a healthy environment for reflecting on what we’ve achieved … with just the right amount of fun mixed in!
8. Project Retrospective – Time for post-project reflection on key wins and learnings. It allows you to identify problems that cropped up during a project, allowing teams to learn from and mitigate those mistakes in the future. 
   
   

Prepare for Virtual Meetings in Advance by Utilizing Ninety

• Add Headlines and Issues during the week.
• Update Rock details as they are worked on.
• Add or update KPIs in your Scorecard.
• Check off To-Dos completed during the week.

How to Make Meetings Run Smoothly with Ninety 

• Have one facilitator who leads the meeting and one scribe who runs the Ninety Meetings tool.
• Screen-share Ninety when bringing remote teams together with video conferencing software.
• Share Ninety on a monitor at the meeting place when bringing teams together in person.

Sign up for a free trial with access to all of Ninety's functions, features, and support. We guarantee that you’ll love it.